Privacy Policy

Effective Date: 02/25/2025

At True Smile Dental, we respect and protect your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website, book an appointment, or receive dental care at our clinic.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: Name, phone number, email address, mailing address, and other contact details.

  • Health Information: Medical history, dental records, and treatment plans necessary for providing dental care.

  • Payment Information: Insurance details, billing addresses, and payment methods for processing transactions.

  • Website Usage Information: IP address, browser type, and other technical data collected via cookies for website analytics.

2. How We Use Your Information

We use your information to:

✅ Provide and improve our dental services
✅ Schedule and confirm appointments
✅ Process payments and insurance claims
✅ Communicate with you regarding treatments, reminders, and promotions (with your consent)
✅ Maintain compliance with legal and regulatory requirements

3. How We Protect Your Information

We implement security measures to protect your personal and medical data, including:

🔒 Secure Data Storage – Your records are stored securely and accessed only by authorized personnel.
🔒 HIPAA Compliance – We follow strict regulations to ensure your health information remains confidential.
🔒 Encrypted Communications – Any online forms and communications are encrypted for your safety.

4. Sharing Your Information

We do not sell or rent your personal information. However, we may share your data in the following cases:

  • With Your Consent: For referrals, specialist consultations, or treatment coordination.

  • With Insurance Providers: To process claims and coverage verification.

  • With Legal or Regulatory Authorities: If required by law or for public health reasons.

5. Cookies & Tracking Technologies

Our website may use cookies to enhance your browsing experience. You can manage or disable cookies through your browser settings.

6. Your Rights & Choices

You have the right to:

✔ Access and request a copy of your dental records
✔ Update or correct your personal information
✔ Request limitations on how your data is used
✔ Opt-out of promotional emails or communications

To exercise these rights, please contact us.

7. Third-Party Links

Our website may contain links to third-party websites (e.g., insurance providers, financing options). We are not responsible for their privacy practices and encourage you to review their policies.

8. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the revised effective date.

9. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us:

📍 True Smile Dental
📍 2728 Westmoor Ct SW Ste A, Olympia, WA 98502
📞 (360) 709-9909
📧 Contact us page